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How to use the internal calendar view and filter by user, calendar or group

In Calendars › Calendar View, pick day, week or month and use the Manage View panel on the right to filter by users, calendars or groups (or staff, services and categories for services). You can hide the panel, show buffer time, and hover over an appointment to see its details.

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Before you start

  • You need access to Calendars. What you see depends on your permissions (only your own appointments or the whole team's).
  • Events from external calendars (Google, Outlook) only show up if sync is turned on.
Where to find it

Calendars › Calendar View › Manage View

Step by step

Choose the view

  1. Open Calendars and make sure you're in Calendar View (not the appointment list).
  2. If your account has both meetings and services, use the dropdown at the top to switch between Meetings and Services. With only one type, the dropdown is hidden.
  3. Pick Day, Week or Month at the top.
  4. Click the main date to open the mini month calendar and jump to another date.

Filter what's shown

  1. Click Manage View in the top-right corner to open the filter panel.
  2. For meetings, choose the Users, Calendars or Groups you want to see; you can select several at once.
  3. For services, filter by Staff, Services, Categories and, with Unified Service View on, by Location.
  4. In Day view, the selected users or calendars appear side by side, each in its own column.
  5. Your selection is remembered: next time you open the view, you get the same combination.

See more appointments on screen

  1. In Manage View, hide the side panel to widen the grid.
  2. Turn on Show buffer time (Day and Week views) to see the pre- and post-appointment buffers as separate blocks.
  3. Hover over an appointment to see its type, title, and start and end times without opening it.

Tips

  • Each user has a color; groups and calendars use the color set in their settings. The legend explains the icons and patterns.
  • External calendar events appear as shaded blocks; blocked slots appear as unavailable.
  • You can drag an appointment to another time directly on the grid to reschedule it.

Common problems

  • I can't see a colleague's appointments → In Manage View, make sure their user or calendar is selected. If they're not in the list, you may not have permission to see other people's appointments.
  • The Meetings/Services dropdown isn't there → It only appears when both types are active in the account. With one type, you're already in the right view.
  • The calendar looks empty → Check for active filters in the panel and that you're on the right date; clear the filters and reselect.
  • Hiding the panel changed my colleagues' view → It doesn't: Manage View settings are yours only.

Frequently asked questions

Do Google events show up here?

Yes, if the external calendar is connected and synced for that user. Google sync applies to meetings, not services.

Can I see several people's schedules at the same time?

Yes. Select multiple users in Manage View; in Day view they appear side by side.

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